Title
Traffic Signal Shop Elevator Modernization - Design-Bid-Build Services - ST85100434 (Ordinance S-48736)
Description
Request to authorize the City Manager, or his designee, to accept Centric Elevator Corporation of Arizona as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Centric Elevator Corporation of Arizona for Design-Bid-Build Services for the Traffic Signal Shop Elevator Modernization project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $263,605.
Report
Summary
The purpose of this project is to modernize two existing passenger and freight in-ground type hydraulic elevators at the Street Transportation Department's Traffic Signal Shop.
Centric Elevator Corporation of Arizona’s services include, but are not limited to: removal and disposal of existing elevator equipment; clean, inspect, repair, replace, and adjustment of components; and refurbish and paint existing equipment.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Two bids were received on April 19, 2022. A Small Business Enterprise (SBE) goal has not been established for this project due to a lack of availability of SBE contractors for this type of work.
The Opinion of Probable Cost (OPC) and the two lowest responsive, responsible bidders are listed below:
Opinion of Probable Cost: $215,522
Centric Elevator Corporation of Arizona: $263,605
Phoenix Elevator Company: $341,795
Although the bid exceeds the OPC by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
The reason for the variance from the OPC to the lowest, responsive, responsible bid is the OPC was prepared in November 2021, and there has been significant changes in the construction market since then.
Contract Term
The term of the agreement is 295 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Centric Elevator Corporation of Arizona will not exceed $263,605, including all subcontractor and reimbursable costs.
Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2141 E. Jefferson St.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.