Title
Issue RFP for Comprehensive Community Needs Assessment
Description
Request to authorize the City Manager, or his designee, to release a Request for Proposals (RFP) to conduct a community needs assessment for the City of Phoenix Human Services Department (HSD). Funding for the resulting contract is available from the U.S. Department of Health and Human Services Head Start (HS) and Community Services Block Grant (CSBG) funds.
Report
Summary
As a requirement of receiving HS and CSBG grant funds, grantees must conduct a community needs assessment every three years. The assessment includes data on current services and any gaps in services needed for Phoenix residents. In each of the two subsequent years, the grantee must conduct a review of current data and provide an updated report of new findings.
HSD requests approval to release a RFP for a community needs assessment in Fall 2020. The successful vendor will receive a one-year contract with an option for two additional years. The successful vendor will be required to compile demographic and service area data by census tract, zip codes, village levels, and school districts. In addition, the vendor must conduct focus groups and survey low-income families, seniors, Head Start parents, and community partners to determine the needs of the families. The data will be analyzed to identify trends, including areas of strength and need. A comprehensive report is completed in the first year, with updates completed in the subsequent two years.
HSD has contracted for such services over the past 10 years to capitalize on available expertise to gather local, state, and national data, conduct focus groups and surveys of customers, and analyze results.
Procurement Information
Proposals will be evaluated by a diverse team of staff based on the proposed criteria:
- Method of Approach: 450 points.
- Experience/Qualifications: 300 points.
- Cost: 250 points.
The proposal evaluation committee will be comprised of a minimum of five people, including representatives of the City, and may include representatives from other public agencies.
Contract Term
The contract term will begin on July 1, 2021, and will expire on June 30, 2022, with two one-year options to extend, for an aggregate contract term of three years. Each extension option may be exercised by the City Manager or his designee.
Financial Impact
Funding is available from a combination of U.S. Department of Health and Human Services Head Start and Community Services Block Grant funds. No additional General Funds are required.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Human Services Department.