Title
Citywide Engineering/Consulting On-Call Services (Agreement 153170) for Calendar Years 2021-22 - Amendment (Ordinance S-47640)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 153170 with Kimley-Horn and Associates, Inc. to provide additional Engineering/Consulting On-Call Services citywide for various projects. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $500,000.
Report
Summary
The purpose of this amendment is to increase contract capacity to provide services that may include studies, plan review, special inspections, programming, master planning, design, construction document development, and construction administration and inspection services.
This amendment is necessary because contract capacity has already been expended and additional funds are needed to allow continuity of services to departments citywide in support of the City's Capital Improvement Program. This amendment will provide additional funds to the agreement.
Contract Term
The term of the Master Agreement remains unchanged. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreement for Engineering/Consulting On-Call Services was executed for a fee not-to-exceed $1.2 million, including all subconsultant and reimbursable costs.
- Amendment 1 will increase the agreement by an additional $500,000, for a new total not-to-exceed agreement value of $1.7 million, including all subcontractor and reimbursable costs.
Funding for this amendment is available in the various Citywide departments' Capital Improvement Program or Operating budgets. The Budget and Research Department will separately review and approve funding availability prior to the execution of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering/Consulting On-Call Services Agreement 153170 (Ordinance S-47024) on Oct. 21, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.