Title
Baggage Handling Systems - Operations, Maintenance, Repair, and Control System Design, Programming, and Integration Services Request to Award - District 8
Description
This report requests the Transportation, Infrastructure, and Planning Subcommittee recommend City Council approval to award a contract to JSM Airport Services, LLC, to provide Baggage Handling Systems (BHS) operations, maintenance, repair, and control system design, programming, and integration services at Phoenix Sky Harbor International Airport (PHX) for a five-year contract term with two one-year options to extend, which may be exercised at the sole discretion of the Aviation Director. The aggregate contract value will be up to $41,264,973.
THIS ITEM IS FOR CONSENT ACTION
Report
Summary
The Aviation Department is responsible for maintaining the BHS in Terminals 3 and 4 of PHX. The BHS are conveyor systems that transport checked baggage from ticket counters to the airline's baggage locations. This contract will provide operations, maintenance, and repair services of the mechanical and control systems of the BHS. This contract will also provide the necessary programming and integration services for the control systems for proper operation and functionality. These services will ensure that checked baggage is appropriately conveyed, handled, and screened, and that it reaches the designated airline's baggage location in a timely manner.
Procurement Information
On February 26, 2024, a Request for Proposal was issued in accordance with City of Phoenix Administrative Regulation 3.10. Two proposals were received by the Aviation Department. The proposals were evaluated by a five-member evaluation committee. The proposals were evaluated based on the following four criteria with a maximum of 1,000 total points:
- Method of Approach to Scope of Services: 0-350 Points
- Fee Schedule: 0-250 Points
- Qualifications and Experience of Firm: 0-225 Points
- Qualifications and Experience of Proposed On-Site Manager: 0-175 Points
After reaching a consensus, the evaluation committee recommends award based on the following consensus scoring:
- JSM Airport Services, LLC: 850 Points
Contract Term
The contract will be for a five-year term with two one-year options to extend, which may be exercised at the sole discretion of the Aviation Director, for a total seven-year contract term.
Financial Impact
The total contract value will be up to $41,264,973 if all term options are exercised.
Funding is available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
The Business and Development Subcommittee recommended approval of this item on March 3, 2025, by a vote of 4-0.
The Phoenix Aviation Advisory Board recommended approval of this item on April 17, 2025, by a vote of 7-0.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.