Title
Golf Vehicles Lease Agreement and Fleetcare Maintenance Contract - COOP-24-0004 - Request for Award (Ordinance S-50176)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Club Car, LLC, and De Lage Landen Financial Services, Inc, dba DLL Finance, to provide a Golf Vehicles Lease Agreement and Fleetcare Maintenance for the Parks and Recreation Department. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2,750,000.
Report
Summary
This contract will provide Parks and Recreation Department with a new fleet of golf cart vehicles to successfully support daily operations for the City's municipal golf courses. The golf courses will require approximately 270 vehicles to fully serve patrons and staff. The COOP agreement will provide a 60-month lease of new golf cart vehicles and include preventative maintenance and repair services for all carts.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Alternative Competition. Parks and Recreation Department staff compared two national government cooperative agreements and the OMNIA National Cooperative Agreement offered the best cost and provides full services to the City of Phoenix. This contract was awarded through a process consistent with the City's procurement requirements as set forth in the Phoenix City Code, Chapter 43, and best aligns with the City of Phoenix's Terms and Conditions and overall needs.
Contract Term
The contract will begin on or about Oct. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value for will not exceed $2,750,000 for the five-year aggregate term.
Funding is available in the Parks and Recreation Department's Golf Special Revenue Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Parks and Recreation Department.