Title
Key Control Systems and Maintenance Contract - RFA 23-044 - Request for Award (Ordinance S-49844)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Genesis Resource, Inc. (Genesis) to provide equipment, parts and maintenance for Morse Watchman's Keywatcher Key Control and Management Systems (Key Control Systems) for the Aviation Department (Aviation). Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will be up to $815,258.
Report
Summary
Aviation has existing Key Control Systems throughout Phoenix Sky Harbor International Airport to secure and manage keys for City-owned vehicles and facilities for tracking, distribution, and to reduce the possibility of theft. This contract will provide equipment, parts and maintenance services for the existing Key Control Systems on an as-needed basis.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on Special Circumstances Without Competition. Genesis is the only factory authorized distributor for Morse Watchman's Key Control Systems in the Southwest region of the United States. Contracting with Genesis is in the best interest of the City to ensure existing Key Control Systems are maintained and serviced with the original equipment manufacturer parts and certified technicians.
Contract Term
The contract will begin on or about July 1, 2023 for a five-year term.
Financial Impact
The contract value will be up to $815,258 for the five-year contract term.
Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport, 2485 E. Buckeye Road, Phoenix, Ariz.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.