Title
Communication Equipment for Federal Emergency Management Agency and Urban Search and Rescue (Ordinance S-45665)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mackay Communications Inc.; Ground Control Systems Inc.; Communications Applied Technology; Plum Laboratories LLC; Shakespeare Company LLC; MJ Sales Inc.; and Bluesky Mast Inc. for one-time purchases to provide the Fire Department with Federal Emergency Management Agency (FEMA) and Urban Search and Rescue (US&R) communications equipment in the amount not to exceed $137,200. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The U.S. Department of Homeland Security and FEMA provide support and funding for the maintenance and readiness of the National US&R system. The Fire Department has been awarded supplemental grant funding and guidance for acquiring specific communication equipment in order to ensure standardization and interoperable communication capabilities among all 38 FEMA US&R teams.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Special Circumstance Without Competition Determination Memo citing Mackay Communications Inc.; Ground Control Systems Inc.; Communications Applied Technology; Plum Laboratories LLC; Shakespeare Company LLC; MJ Sales Inc.; and Bluesky Mast Inc. as the providers of the FEMA and US&R communications equipment.
Contract Term
The contract term will begin on or about May 15, 2019 and end on or about May 14, 2020.
Financial Impact
Expenditures against these one-time contracts shall not exceed the amount of $137,200. Funds are available in the Fire Department's budget.
Concurrence/Previous Council Action
This item was submitted and approved by Council on Aug 29, 2018 to apply for, accept and disburse FEMA and US&R 2018 Readiness Cooperative Agreement with Ordinance S-44917.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Fire Department.