Title
Custodial Services at Human Services Department Facilities (Ordinance S-48773)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Universal Building Maintenance, LLC to provide custodial services at the Human Services Department's 10 Senior Center and three Family Services Center locations, in an amount not to exceed, $1,682,779 over a five-year period. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
This agreement will provide custodial services for 10 Senior Center and three Family Services Center locations. The service includes general cleaning of the interior and exterior of these locations on a daily and weekly schedule, emergent services as necessary, and ancillary services for more advanced cleaning for floors, windows and upholstery, as needed.
Procurement Information
IFB-22-MSD-64 was conducted in accordance with Administrative Regulation 3.10. Nine offers were received by the Human Services Department on May 13, 2022. Seven offers were determined to be responsive and responsible. The three lowest responsive and responsible offerors are:
Universal Building Maintenance, LLC, yearly total of $297,498;
National Maintenance Group, yearly total of $356,604; and
Velociti Services, yearly total of $368,397.
Contract Term
The contract term shall begin on or about July 1, 2022, and end June 30, 2027, with no option to extend.
Financial Impact
The contract value will not exceed $1,682,779 with an annual estimated expenditure of $336,555. The annual expenditure incorporates $39,057 for ancillary services as needed. Funds are available in the Human Services Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.