Title
Contract Recommendation for Automotive and Equipment Parts and Small Tools (Ordinance S-45731)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Advance Auto Parts, Auto Nation, Auto Safety House, Factory Motor Parts, Fleetpride, Inc., Freightliner of Arizona, LLC, Genuine Parts Company/NAPA Auto Parts, Inland Kenworth, Kenco OR, LLC doing business as LSH Lights, Parts Authority, RideNow Powersports North Valley, Rodeo Ford, USD, Inc., and Wastebuilt Environmental, for purchase of new automotive and equipment parts and small tools. This contract will have an estimated expenditure of $31,147,500 over the life of the agreements. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining approximately 6,500 vehicles and equipment ranging from off-road equipment, emergency response vehicles, passenger vehicles, refuse trucks, and other essential equipment and vehicles for all City departments. This contract will allow the Public Works Department to purchase parts that are necessary for maintenance and repair of the City's diverse fleet. The Aviation Department will also use this contract to purchase parts for repair and maintenance of various types of vehicles and equipment.
Procurement Information
Invitation for Bid (IFB) 20-FSD-008 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received 15 bids. One bid was deemed non-responsible. Fourteen bids are recommended for contract award based on the discount and mark up percentages on various parts manufacturers. Because the bidders provided extensive lists for possible parts manufacturers, the following vendors are recommended for contract award:
Advance Auto Parts
Auto Nation
Auto Safety House
Factory Motor Parts
Fleetpride, Inc.
Freightliner of Arizona, LLC
Genuine Parts Company/NAPA Auto Parts
Inland Kenworth
Kenco OR, LLC dba LSH Lights
Parts Authority
RideNow Powersports North Valley
Rodeo Ford
USD, Inc.
Wastebuilt Environmental
Contract Term
The initial one-year contract term will begin on or about July 1, 2019, with four option years in increments of up to one year, for a total contract term of five years.
Financial Impact
The contracts will have a total estimated annual expenditure of $6,229,500, with an aggregate value not to exceed $31,147,500. Funds are available in the Public Works and Aviation departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and Deputy City Manager Karen Peters, and the Aviation and Public Works departments.