Title
Authorization to Annually Submit Head Start Birth to Five Refunding Applications (Ordinance S-50622)
Description
Request to authorize the City Manager, or his designee to: (a) annually submit the Head Start Birth to Five Refunding Applications for approximately $48,269,349 annually or an aggregate not to exceed $266,718,621 for the five years of the grant (2024-29) as approved by the Head Start Birth to Five Governing Board and; (b) enter into or execute all contracts, documents, and agreements and take all other action necessary or appropriate to implement the Head Start Birth to Five grants subject to any necessary approval by the Head Start Birth to Five Governing Board. Further request authorization for the City Treasurer to accept and the City Controller disburse all funds related to this item. There is no impact to the General Fund.
Report
Summary
The City of Phoenix Head Start Birth to Five program provides comprehensive education and social services through two programs: Early Head Start (0-3 years) and Head Start (3-5 years). There are 488 slots for infants and toddlers in Early Head Start and 2,963 preschool slots in Head Start. The terms of the Head Start Birth to Five grant is from July 1, 2024 and running through June 30, 2029. The grant require grantees to submit a refunding application each year.
On Oct. 13, 2023, a solicitation was issued to procure Education Service Providers to provide services for children birth to age five for the next five year grant cycle (2024-29). Proposals are currently under evaluation with the goal of entering into contract beginning July 1, 2024. Based on the evaluation process results, current contracts could be extended for up to one year if consensus cannot be reached.
Contract Term
The City of Phoenix, as the Grantee, will enter into the first year of a five-year grant for the Head Start Birth to Five program beginning July 1, 2024, with the remaining four years of the five year contract term beginning July 1, 2025 and running through June 30, 2029.
Financial Impact
The grant funding for the first year of $48,269,349 is inclusive of $9,244,794 for Early Head Start and $39,024,555 for Head Start funding. The aggregate contract total of $266,718,621 for the remaining four years of the grant (2025-29). Totals include a forecasted five percent Cost of Living Adjustment annually for each of the remaining four years of the grant. There is no impact to the General Fund.
Concurrence/Previous Council Action
This item was approved by the Economic Development and Housing Subcommittee, which serves as the Head Start Governing Board, on Feb. 14, 2024. This item is scheduled for review by the Head Start Policy Council on March 11, 2024.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.