Title
Trane Energy Management Control Systems Services - Requirements Contract (Ordinance S-49551)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Trane US, Inc., for the programming, maintenance, and repair of Trane Energy Management Control Systems (EMCS) on an as-needed basis. Further request to authorize the City Controller to disburse all funds related to this item. This total value of the agreement will not exceed $2,080,000.
Report
Summary
The Public Works Department is responsible for maintaining the control systems that regulate the temperatures and energy consumption in City-owned buildings. Trane EMCS is currently installed in multiple City buildings to maintain temperature controls in the facilities. This agreement will allow necessary maintenance and repairs on these systems, which is necessary for proper operation and to maintain temperatures in these public facilities.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing that Trane US, Inc. is the sole source provider for parts and service for Trane EMCS.
Contract Term
The initial three-year term of the agreement will begin on or about May 1, 2023. The agreement will include two one-year options to extend the term, for a total agreement term of up to five years if all options are exercised.
Financial Impact
The aggregate value of the agreement, including all option years is $2,080,000, including all applicable taxes, with an estimated annual expenditure of $416,000. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.