Title
FY 2021 Edward Byrne Memorial Justice Assistance Grant (Ordinance S-47900)
Description
Request retroactive authorization for the City Manager, or his designee, to allow the Police Department to apply for, accept and enter into an agreement with the Bureau of Justice Assistance and Intergovernmental Agreements with Maricopa County, Town of Gilbert and the cities of Avondale, Chandler, Glendale, Goodyear, Mesa, Peoria, Scottsdale, Tempe and Surprise, for the 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) in an amount not to exceed $1,554,900. Further request authorization for the City Treasurer to accept, and for the City Controller to disburse, all funds related to this item.
Report
Summary
The City has received funding through this grant program for the past several years. The Police Department was informed of the availability of these funds on June 9, 2021. The Police Department will manage this grant, which will involve administering the funding to the eligible local agencies, programmatic and financial reporting, as well as initiating the intergovernmental agreements associated with the grant awards.
The 2021 JAG grant application was submitted by the Police Department on behalf of the City of Phoenix and eligible partnering agencies. It is proposed the City of Phoenix will receive $981,079, Maricopa County $79,485, Town of Gilbert $18,989 and the cities Avondale $21,386, Chandler $49,722, Glendale $87,458, Goodyear $15,757, Mesa $151,536 Peoria $32,564, Scottsdale $33,211, Tempe $72,320, and Surprise $11,393 for a total award of $1,554,900.
The proposed budgetary allocations for the City of Phoenix include: $187,105 to the Parks and Recreation Department for Project BRAVE (Bringing Reality About Violence Education). Project BRAVE is a violence prevention and education program that was created with the goal of decreasing violence in our community through awareness and leadership training activities. The project provides comprehensive workshops held at various sites, non-profit agencies, and after school programs.
The Police Department proposes to use the remainder of the funding ($793,974) to assist the department in its efforts to achieve FBI required National Incident-Based Reporting System (NIBRS) compliance and to offset the cost of replacing the Records Management System (RMS). Replacement of the RMS is necessary to meet the various requirements of policing, such as gathering and sharing accurate data, performing efficient case management, providing accurate reporting and adhering to local, state and federal reporting requirements. RMS replacement will also be critical to achieving full NIBRS compliance.
The grant application was due Aug. 16, 2021. If authorization is denied, the grant application will be rescinded.
Contract Term
The contract term is Oct. 1, 2021 through Sept. 30, 2024.
Financial Impact
No matching funds are required.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and the Parks and Recreation and Police departments.