Title
Homeless Services Sprung Structure II - Architectural and Engineering Services - HS99990003 (Ordinance S-49118)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with RPM Team, LLC, to provide Architectural and Engineering Services that include assessment, design, and possible construction administration and inspection services for the Homeless Services Sprung Structure II project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $270,000. Funding is available from the City's allocation of the American Rescue Plan Act (ARPA) received from the federal government and is part of the Homelessness Projects program of the strategic plan.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide the City's Homeless Services Division with the architectural and engineering design for a warm shell, insulated Sprung Structure, and 25-50 non-congregate modular units with supporting modular facilities for showers and restrooms, and site development to offer respite, sleeping quarters, and services infrastructure for individuals experiencing homelessness.
This congregate and non-congregate shelter site will offer unsheltered individuals with cool, safe shelter and support services ahead of the 2023 heat season. The Sprung Structure campus will be located on a City-owned parcel and is a more rapid and cost-effective way to shelter individuals than a traditional building.
RPM Team, LLC's services include, but are not limited to: architectural services; civil, mechanical, electrical and plumbing engineering services; landscape architectural services; and construction administration and inspection services. RPM Team, LLC will help to expedite this project with pre-engineered and pre-fabricated building products as a turnkey program management firm which previously provided invaluable management for the City's first experience with a Sprung Structure located at the Human Services Campus in downtown Phoenix.
Procurement Information
RPM Team, LLC was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process reduces time to procure architectural and engineering services as opposed to an advertised selection process, meeting project deadlines, ensuring continuity, and the most efficient use of staff and funding resources. This non-competitive procurement is authorized under City Administrative Regulation 3.25, subsections (VII)(C), A.R.S. Section 34-103D, and 2 CFR 200.320(c)(3).
Contract Term
The term of the agreement is 250 calendar days from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for RPM Team, LLC will not exceed $270,000, including all subconsultant and reimbursable costs.
Funding is available from ARPA and is part of the Homelessness Projects program. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2225 W. Lower Buckeye Road
Council District: 7
Department
Responsible Department
This item is submitted by Deputy City Managers Gina Montes and Mario Paniagua, the Human Services Department, and the City Engineer.