Title
Environmental Sensor Parts Replacement (Ordinance S-47544)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with IAC/Instrumentation and Controls LLC to supply Mine Safety Appliance brand environmental sensor parts to monitor harmful combustible gases occupied in confined spaces, on an as-needed basis at Phoenix Sky Harbor International, Deer Valley and Goodyear airports. Further request to authorize the City Controller to disburse all funds related to this item. The agreement value will not to exceed $100,000.
Report
Summary
The Aviation Department utilizes environmental sensors to monitor air quality in the terminals, baggage handling areas, fleet maintenance areas, confined spaces, and other locations at all City-owned airports. These environmental sensors ensure safe air quality for employees and the traveling public, and require replacement after two years of use.
The Aviation Department requests to continue to use the Mine Safety Appliance (MSA) environmental sensor parts to ensure standardization, compatibility, durability, and cost efficiency. Data monitoring panels are integrated with the MSA environmental sensor parts for collecting required air quality information. The standardization of environmental sensor parts will ensure compatibility with the existing data monitoring panels and will ensure efficient and compatible connectivity in the testing and calibration process. Additionally, the MSA environmental sensors come with enclosed steel cases which are less likely to receive potential and unintended damage in high traffic areas.
The Occupational Safety and Health Administration (OSHA) and the American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE) regulations require that these sensors remain in continuous operation while monitoring the air quality in the facilities for passenger safety and comfort. The MSA environmental sensors will allow the City’s airports to achieve cost efficiencies in the scheduled replacement process.
Procurement Information
In accordance with Administrative Regulation 3.10, a Special Circumstances Determination Memo was approved to contract with IAC/Instrumentation and Controls LLC. IAC/Instrumentation and Controls LLC is the authorized manufacturer representative for MSA environmental sensor components and spare parts, and is authorized to service MSA parts and provide necessary coordination for the required MSA warranty claims directly.
Contract Term
The contract will begin on or about June 1, 2021 for a five-year aggregate term with no options to extend.
Financial Impact
The contract value will not exceed $100,000. Funding is available in the Aviation Department's budget.
Location
Phoenix Sky Harbor International Airport - 3400 E. Sky Harbor Blvd.
Phoenix Deer Valley Airport - 702 W. Deer Valley Road
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.