Title
Removal and/or Recovery of Refrigerant From Appliances Contract RFA 24-SW-037 - Request for Award (Ordinance S-50629)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with A-Gas Inc. dba Rapid Recovery to provide on-site removal or recovery of chlorofluorocarbon (CFC), hydrochlorofluorocarbon (HCFC), and hydrofluorocarbon (HFC) gas from appliances for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $312,500.
Report
Summary
This contract will provide on-site removal and recovery of CFC, HCFC, and HFC from appliances, in accordance with the Environmental Protection Agency (EPA) regulations for the Aviation and Public Works departments. These refrigerant-based appliances are dropped off by residents at city transfer stations and designated city locations. This contract is essential to maintain regulatory compliance to ensure that CFCs are removed and recovered from appliances prior to disposal of the appliances. The contractor will determine if these appliances contain a refrigerant and charge the City for removal.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Rapid Recovery has provided this service for over 10 years and the only offer when this contract was solicited in the past.
Contract Term
The contract will begin on or about April 1, 2024 for a two-year term with three one-year options to extend.
Financial Impact
The contract value will not exceed $312,500 for the five-year contract term.
Funding is available in the Aviation and Public Works departments’ budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation and Public Works departments.