Title
Election Technology Consulting Services (Ordinance S-45869)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with George Piazza dba GPiazza, LLC, to provide election technology consulting services for the City Clerk Department in an aggregate amount not to exceed $80,000 over a four-year period, with an estimated annual expenditure of $20,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This professional services contract will allow GPiazza to continue providing professional technology consulting services for election and records management systems software programming. GPiazza programmed, developed and implemented the various custom election applications used by City Clerk staff to conduct City of Phoenix elections. The City Clerk and Information Technology Services (ITS) departments' staff are currently working with GPiazza to transition the maintenance and support of the election applications over to ITS staff.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing GPiazza meeting all of the City Clerk's business requirements.
Contract Term
The initial two-year contract term shall begin on or about July 1, 2019. Provisions of the contract include an option to extend the term of the contract up to two additional years, in one-year increments, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate contract value shall not exceed $80,000 (including applicable taxes), with an estimated annual expenditure of $20,000. Funds are available in the City Clerk Department's budget.
Concurrence/Previous Council Action
On Dec. 4, 2013, City Council awarded City Clerk Contract 137565 to George Piazza to provide the City Clerk Department with professional technology consulting services for election and records management systems software programming.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the City Clerk and Information Technology Services departments.