Title
Phoenix Sky Harbor International Airport Taxiway A Connectors A3 to A4 Strengthening and Reconstruction - Engineering Services - AV08000088 FAA (Ordinance S-50142)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Stantec Consulting Services, Inc. to provide Engineering Services that include design and possible construction administration and inspection for the Phoenix Sky Harbor International Airport Taxiway A Connectors A3 to A4 Strengthening and Reconstruction project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to reconstruct Taxiway A from A3 to A4 and the A4 connector at Phoenix Sky Harbor International Airport to support Group V aircraft operations. Taxiway A is part of the north airfield of the airport and parallels the north runway. The westernmost end of Taxiway A, from connectors A1 to A3, is made up of concrete pavement and can accommodate Group V aircraft. The remainder of Taxiway A is asphalt paving and can accommodate smaller Group III aircraft. Planned development at the northwest corner of the airfield to support cargo operations and an aircraft isolation pad requires the development of an aircraft isolation pad, accommodations to connect Taxiway A to the planned cargo development, and the reconstruction of the vehicle service road that parallels the taxiway to the north of the airport.
Stantec Consulting Services, Inc.'s services include, but are not limited to: developing phased construction requirements with existing airport operations; designing and preparing project plans and specifications in compliance with applicable Maricopa County and City of Phoenix Building Codes; providing construction estimates, construction safety plans, and all required documentation to submit for Federal Aviation Administration (FAA) grant compliance; completing the engineer's report required for FAA and Airport Improvement Project (AIP) grant compliance; providing bid phase services for the eventual advertisement of construction for the project using the design-bid-build delivery method; assisting with bidding and preparing all project addenda; providing construction administration and inspection services per AIP and FAA grant requirements; reviewing contractor shop drawings and submittals; reviewing and approving monthly pay requests; scheduling, conducting, and providing documentation for regular progress meetings with client and funding agencies; responding to requests for information; verifying compliance with contract documents; issuing letter of substantial completion; reviewing contractor's record drawings monthly and prepare final record drawings; preparing daily inspection reports for the project records detailing construction progress and punch-list development; conducting pre-final and final inspections; and conducting warranty inspection and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below.
Selected Firm:
Rank 1: Stantec Consulting Services, Inc.
Additional Firms:
Rank 2: HDR Engineers, Inc.
Rank 3: Dibble & Associates Consulting Engineers, Inc.
Rank 4: Kimley-Horn and Associates, Inc.
Rank 5: RS&H, Inc.
Rank 6: C&S Engineers, Inc.
Contract Term
The term of the agreement is five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Stantec Consulting Services, Inc. will not exceed $2 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department's Capital Improvement Program budget. The Aviation Department anticipates grant funding for a portion of this project. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.