Title
3M Equipment Maintenance and Support - Requirements Contract MCC 16015C (B) (Ordinance S-47917)
Description
Request to authorize the City Manager, or his designee, to extend and continue using Ordinances S-42384 and S-47172 under Contract 147966 with BIBLIOTHECA LLC for the purchase of products, annual maintenance and services for library-specific hardware and software from Bibliotheca. Further request authorization for the City Controller to disburse all funds related to this item. No additional funds are needed.
Report
Summary
This contract provides Bibliotheca products and services and annual maintenance which the Library Department utilizes to support and maintain self-checkout stations, Open+ count sensors and occupancy software, RFID security gates, automated materials handler hardware and software, and RFID staff workstations. Additionally, the contract provides annual libraryConnect reporting software subscriptions and RFID tags for library materials. Lack of a contract would negatively impact operations, potentially resulting in manual check-in and sorting of books and materials, and book material unavailability or loss.
Approval of this extension will allow time to complete a new procurement process and ensure current city services are not interrupted.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
Upon approval, the contract term will be extended through Sept. 30, 2022.
Financial Impact
The contract was approved with an original aggregate value of $1,800,000 and additional funds of $807,000 were added for a total aggregate amount of $2,607,000. No additional funds are needed for this extension. Any remaining funds authorized by previous Council action will be applied to the extended contract term. Funds are available in the Library Department’s budget.
Concurrence/Previous Council Action
This contract was originally approved by City Council on March 24, 2016; and additional expenditures were authorized on Dec. 16, 2020.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.