Title
Additional Expenditures for Preformed Thermoplastic Pavement Marking Materials - IFB 18-249A (Ordinance S-46432)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 147994 with Geveko Markings, Inc., for green preformed thermoplastic material. The additional amount of $151,500 is needed to complete current pavement maintenance projects. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This contract provides thermoplastic pavement marking materials in a variety of colors and sizes and was intended primarily to supply commonly used yellow and white thermoplastic. With the approval of the Accelerated Pavement Maintenance program and corresponding additional bicycle lanes as called for under the T2050 plan, the need for green, reflective, 24-inch x 3-foot flat pre-cut line segments during this contract period is significantly greater than originally anticipated. This product is used to mark the pavement to indicate designated bicycle lanes. The Street Transportation Department anticipates continued need for this material.
The additional funds are needed to continue with projects already underway using green thermoplastic material. Thereafter, a new solicitation will be completed, for this color only, to ensure best pricing in accordance with the increase in projected purchase quantity. The new solicitation is expected to be complete by June 2020.
Contract Term
The current contract term, for remaining materials, is July 1, 2018 to June 30, 2023.
Financial Impact
Upon approval of the additional $151,500, the revised aggregate value will not exceed $492,905. Funds are available in the Street Transportation Department's budget.
Concurrence/Previous Council Action
The contract was originally approved by City Council on June 20, 2018.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation and Finance departments.