Title
Esteban Park Partial Improvements - Construction Administration and Inspection Services - PA75200701 (Ordinance S-53306) - District 8
Description
Request to authorize the City Manager, or the City Manager's designee, to enter into an agreement with Coe and Van Loo L.L.C. to provide Engineering Services that include construction administration and inspection services for the Esteban Park Partial Improvements Project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $500,000.
Additionally, request to authorize the City Manager, or the City Manager's designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, and railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this agreement is to provide construction administration and inspection services for Esteban Park Partial Improvements Project. Coe and Van Loo L.L.C. has extensive knowledge of the specific project location, as it was the firm originally contracted to develop the building plans, scope, and specifications. Construction of the park improvements will occur concurrently with the Esteban Recreation Center General Obligation Bond Project. That recreation center project is located within the park improvement project area, creating significant coordination between the two projects. Utilizing Coe and Van Loo L.L.C. for construction administration and inspection services will provide continuity from design through construction and allow the consultant to effectively coordinate overlapping construction activities, identify and resolve potential conflicts, and minimize the risk of rework or impacts to supporting utilities.
Procurement Information
Coe and Van Loo L.L.C. was chosen for this project using a Direct Select process set forth in Section 34-103 of the Arizona Revised Statutes (A.R.S.). The Direct Select process will reduce the time to procure Engineering Services as opposed to an advertised selection process, meeting the project deadline and ensuring continuity and the most efficient use of staff and funding resources.
Contract Term
The term of agreement is one year from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Coe and Van Loo L.L.C. will not exceed $500,000, including all subconsultant and reimbursable costs.
Funding is available in the Parks & Recreation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved the Engineering On-Call Services Agreement 157203 for Calendar Years 2023-2024 (Ordinance S-49068) on October 12, 2022.
Location
3345 E. Roeser Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers David Mathews and Frank McCune, the Parks and Recreation Department and the City Engineer.