Title
Ice Supply, Delivery and Storage Contract - IFB 25-0709 - Request for Award (Ordinance S-52265) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Reddy Ice LLC, a disregarded entity of SCIH Ice Holdings, Inc., to provide Ice Supply, Delivery and Storage for Departments citywide. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $2,000,000.
Report
Summary
This contract will provide ice supply, delivery and storage for citywide use. Demand for ice is a 24-hour need at the City and is most critical during the hottest months of May through October. Ice is critical to the safety of City employees and the public in preventing heat-related injuries. Ice is critical to Fire Department operations and is carried on vehicles to ensure the safety of patients. Ice is also critical to the Water Services Department's fiscal responsibilities and a lack of ice could result in serious financial consequences to the City in the form of fines due to spoiled water samples. Timely delivery of ice in the correct quantities is of the highest importance. The City of Phoenix uses an estimated 1.1 million pounds of ice annually.
Procurement Information
An Invitation for Bid procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
One vendor submitted a bid deemed to be responsive to posted specifications and responsible to provide the required goods and services. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder
Reddy Ice LLC, a disregarded entity of SCIH Ice Holdings, Inc.
Contract Term
The contract will begin on or about November 1, 2025, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $2,000,000. Funding is available in the various departments' operating budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.