Title
Solid Waste Facilities Improvements - Job Order Contracting Services - 4108JOC221 (Ordinance S-50503)
Description
Request to authorize the City Manager, or his designee, to enter into separate master agreements with three contractors listed below, to provide Solid Waste Facilities Improvements Job Order Contracting services for the Public Works Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for all services will not exceed $15 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Job Order Contracting (JOC) contractors’ services will be used on an as-needed basis to provide Solid Waste Facilities Improvement services to provide excavation and earthmoving; roadwork and concrete repair, plumbing, piping, and roof repair for the transfer stations; supply and installation of landfill gas pipelines in open and closed landfill environments; supply and installation of landfill gas equipment such as well heads, valves, sump vaults, wyes, tees and similar connectors; and forming, supplying and finishing of concrete for pads, foundations and backfill. Additionally, the JOC contractors will be responsible for fulfilling Small Business Enterprise program requirements.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Three firms submitted proposals and are listed below.
Selected Firms
Rank 1: Rummel Construction, Inc.
Rank 2: BWC Enterprises, Inc. dba Woodruff Construction
Rank 3: Primavera Grading & Paving LLC
Contract Term
The term of each master agreement is for up to five years, or up to $5 million, whichever occurs first. Work scope identified and incorporated into the master agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the master agreement. No additional changes may be executed after the end of the term.
Financial Impact
The master agreement value for each of the JOC contractors will not exceed $5 million, including all subcontractor and reimbursable costs. The total fee for services will not exceed $15 million.
Request to authorize the City Manager, or his designee, to execute job order agreements performed under these master agreements for up to $2 million each. In no event will any job order agreement exceed this limit without Council approval to increase the limit.
Funding is available in the Public Works Department’s Capital Improvement Program. The Budget and Research Department will review and approve funding availability prior to issuance of any job order agreement. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location(s)
Del Rio Landfill, 1150 E. Elwood St.
Skunk Creek Landfill, 3165 W. Happy Valley Road
19th Avenue Landfill Cell A, 1701 W. Lower Buckeye Road
19th Avenue Landfill Cell A-1, 3850 S. 15th Ave.
27th Avenue Landfill, 3060 S. 27th Ave.
27th Avenue Transfer Station/MRF, 3060 S. 27th Ave.
North Gateway Transfer Station/MRF, 30205 N. Black Canyon Highway
Deer Valley Landfill/Cave Creek Golf Course, Greenway Road and 19th Avenue
SR-85 Landfill (Out of City), 28361 W. Patterson Road, Buckeye, Ariz.
Council Districts: 1, 2, 4, 7, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Public Works Department and the City Engineer.