Title
Predictive Maintenance Vibration Analysis Program (Ordinance S-44872)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Caltrol, Inc. for a predictive maintenance vibration analysis program for the Water Services Department. The aggregate value shall not exceed $150,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Water Services Department has a variety of pumps, blowers, fans, drive units, centrifuges, scrubbers, and mixers that require maintenance to remain in optimal working order. A predictive maintenance vibration analysis program will ensure assets are tested on a regular basis and reduce equipment failure by detecting and identifying worn or broken components, avoiding equipment failure.
Procurement Information
A solicitation was completed in accordance with City of Phoenix Administrative Regulation 3.10. The Water Services Department received two offers, which were determined to be responsive to the solicitation requirements. The solicitations were evaluated on Experience and Qualifications, Method of Approach/Service Implementation, and Price for a total of 1,000 points.
Scores:
Caltrol, Inc.: 760
Maintenance Technology Systems: 632
Contract Term
The contract term is for five years effective from July 1, 2018, to June 30, 2023.
Financial Impact
The aggregate value of the contract shall not exceed $150,000, with annual expenditures estimated at $30,000. Funding for this contract is available in the Water Services Department's operating budget.
Location
23rd Avenue Wastewater Treatment Plant, 2470 S. 22nd Ave.
91st Avenue Wastewater Treatment Plant, 5615 S. 91st Ave.
24th Street Water Treatment Plant, 6202 N. 24th St.
Union Hills Water Treatment Plant, 2001 E. Deer Valley Road
Deer Valley Water Treatment Plant, 3030 W. Dunlap Road
Val Vista Water Treatment Plant, 3200 E. McDowell Road, Mesa, Ariz.
Council Districts: 1, 7, and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.