Title
Commercial and Residential Heating, Air Conditioning, and Evaporative Coolers - New, Installation, Maintenance, and Repairs (Ordinance S-46574)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Adobe Insulation, Inc. dba Adobe Energy Management, Goliath Mechanical LLC and TLC Refrigeration & Air Conditioning, LLC to provide heating, air conditioning and evaporative cooler services at the Housing Department's scattered sites and public housing properties. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1.2 million. There is no impact to the General Fund.
Report
Summary
Contractors will provide servicing, maintenance, installation and replacement of HVAC systems and evaporative coolers. This work is performed to ensure that these units are operating efficiently and as directed by City personnel as needed. The facilities are multi-family dwellings, residential homes, community centers, and office buildings. Contractors must have the appropriate license, as required by the Arizona Registrar of Contractors to perform all services. Contractors shall perform service checks as recommended by the equipment manufacturer. New unit sizes must be selected according to the Air Conditioning Contractor of America (ACCA) and Seasonal Energy Efficiency Ratio (SEER) with digital thermostat.
Procurement Information
Invitation for Bid FY20-086-06 was conducted in accordance with Administrative Regulation 3.10. Five offers were received by Housing Management Services Division on March 18, 2020. Offers were evaluated and the award recommendation are for the lowest cost to the 63 line items (see Attachment A). Multiple awards are recommended to meet volume requirements, seasonal demands, and the wide variety of requirements outlined in the solicitation. City personnel will select the most cost effective method available at the time of service.
The Housing Department Director recommends that the offers of Adobe Insulation, Inc. dba Adobe Energy Management, Goliath Mechanical LLC, and TLC Refrigeration & Air Conditioning, LLC be accepted as the lowest priced, responsive and responsible offers.
Contract Term
The five-year contract terms will begin on July 1, 2020 and end on June 30, 2025, with no option to extend.
Financial Impact
The aggregate contract value will not exceed $1.2 million (including applicable taxes). These contracts are funded with U.S. Department of Housing and Urban Development (HUD) funds. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Housing Department.