Title
Intergovernmental Agreement with Arizona Department of Education for College Depot at Phoenix Public Library Long-Term Laptop/WiFi Hotspot Lending Program (Ordinance S-47937)
Description
Request to authorize the City Manager, or his designee, to enter into an Intergovernmental Agreement with Arizona Department of Education to offer a long-term laptop and WiFi hotspot lending program to College Depot at Phoenix Public Library students. The term of the contract will begin on or about Oct. 1, 2021 and end on June 30, 2022, with one option to extend through June 30, 2023. The aggregate value of the contract will not exceed $853,000. Further request authorization for the City Controller to disburse all funds related to this item. Funding is one-time monies from the Arizona Department of Education. There is no impact to the General Fund.
Report
Summary
In the spring of 2021, Phoenix Public Library began offering a laptop and Wi-Fi hotspot lending program with a fleet of 425 laptops and 200 Wi-Fi hotspots, which are lent to library customers for three-week lending periods. To better serve students in need of longer lending periods, Arizona Department of Education, City of Phoenix, and Phoenix Public Library proposes an expansion to double the number of laptops and Wi-Fi hotspots available. With funds totaling $853,000 and allocated to College Depot at Phoenix Public Library from the Arizona Department of Education, Phoenix Public Library will purchase an additional 425 laptops/200 Wi-Fi hotspots and specifically reserve the additional devices to meet the needs of students receiving assistance from College Depot at Phoenix Public Library. College Depot staff will identify students in need and provide allocated devices for semester-long and summer-long lending periods.
Contract Term
The term of the contract will begin on or about Oct. 1, 2021 and end on June 30, 2022, with an option to extend the term through June 30, 2023, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the contract will not exceed $853,000. Funding is one-time monies from the Arizona Department of Education. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Library Department.