Title
Authorization to Enter Into Contract for Screening and Hotline Services for Emergency Shelter Services - Request for Proposals Contract Awards (Ordinance S-50911)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Arizona Coalition to End Sexual and Domestic Violence, Inc. (ACESDV) for 24 hours a day, 7 days a week Screening and Hotline Services for Emergency Shelter Services for the Human Services Department (HSD). Expenditures are not to exceed $600,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item. Funds are available from the HSD General Funds, contingent upon annual budget approval.
Report
Summary
The HSD, Victim Services Division provides immediate and effective assistance to victims of violent crimes, including domestic violence, sexual violence, and human sex trafficking. This assistance is provided through a centralized screening hotline service accessible to victims 24 hours a day, 7 days a week. Victims often need a safe place to stay immediately following their victimization. The hotline shall provide immediate assistance in verifying victim needs, determining shelter eligibility, and placement in available emergency shelters.
Procurement Information
Request for Proposals, RFP-24-VS-0092, was conducted in accordance with the City of Phoenix Administrative Regulation 3.10. The Human Services Department received one offer on Feb. 23, 2024, that was determined responsive and responsible to the solicitation requirements.
The Evaluation Committee evaluated the proposal based on the evaluation criteria, responsiveness to all of the specifications, terms and conditions, and responsibility to provide the required service. The Evaluation Criteria was as follows with a maximum possible point total of 1000:
Criteria and Possible Points:
- Service Methodology - 500 possible points
- Cost and Fiscal Ability - 200 possible points
- Organizational Capacity - 200 possible points
- Implementation Plan - 100 possible points
The Evaluation Committee scored the proposal as follows:
After reaching consensus, the Evaluation Committee recommends awarding to the following offeror:
Contract Term
The term of the contract will begin on or about July 1, 2024, and end on June 30, 2027, with two one-year options to extend.
Financial Impact
Expenditures will not exceed $600,000 over the life of the contract. Funds are available from the Human Services Department General Funds. Funding is contingent upon annual budget approval.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.