Title
Qualified Vendor List for Head Start Birth to Five Classroom Observation Services (Ordinance S-52092) - Districts 1, 3, 4, 5, 7 & 8
Description
Request to authorize the City Manager, or his designee, to approve a Qualified Vendor List (QVL) and enter into a contract with Southwest Human Development, Inc., to provide Head Start Birth to Five Classroom Observation Services to the Human Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The contract value will not exceed $1.17 million over the life of the QVL.
Report
Summary
Classroom observations are conducted regularly to ensure that young children have high-quality learning experiences. This practice helps tailor care to each child's needs, track their progress, and foster strong relationships. The Office of Head Start requires that all observations be carried out using valid and reliable research-based assessments.
The Classroom Assessment Scoring System evaluates the quality of emotional support, classroom organization, and instructional support provided by teachers. These elements are essential for fostering positive outcomes and future achievements for children from birth to five years old.
The Teaching Pyramid Observation Tool and the Teaching Pyramid Infant-Toddler Observation Scale are designed to assess how effectively teachers implement behavior support practices related to the Pyramid Model. These tools aim to promote social-emotional competence in infants and young children up to the age of five.
The insights gathered from these observations are utilized to pinpoint and enhance the support systems available for teachers, ensuring they receive the resources and assistance necessary for their professional growth and student success.
Procurement Information
A Request for Qualifications, RFQu-25-EDU-81, was processed in accordance with City of Phoenix Administrative Regulation 3.10 to establish a QVL.
The Human Services Department received three offers on April 11, 2025. All offers were deemed to be responsive and responsible. An evaluation committee of internal staff evaluated those offers based on the following criteria, with a maximum possible point total of 1000:
- Method of Approach and System for Implementing Classroom Observations (400 maximum points)
- Experience and Expertise of Key Personnel (300 maximum points)
- Fee Schedule (300 maximum points)
The Evaluation Committee scores are as follows:
- Southwest Human Development, Inc.: 924.44 points
- Lakeshore Parent, LLC, Lakeshore Learning Materials, LLC: 544.44 points
- White Premier Consultants: 164.66 points
After reaching a consensus, the evaluation committee recommends award to the following offeror:
- Southwest Human Development, Inc.
Contract Term
The contract will begin on or about July 1, 2025, for a five-year term with no options to extend.
Financial Impact
The contract value will not exceed $1.17 million. Funding is available from the United States Department of Health and Human Services, Administration of Children, Youth, and Families.
Concurrence/Previous Council Action
This item was approved by the Head Start Policy Council on March 10, 2025, by a vote of 9-0.
Location
Alhambra Elementary School District No. 68, 4510 N. 37th Avenue.
Cartwright Elementary School District No. 83, 5220 W. Indian School Road.
Deer Valley Unified School District No. 97, 20402 N. 15th Avenue.
Fowler Elementary School District No. 45, 1617 S. 67th Avenue.
Isaac School District No. 5, 3348 W. McDowell Road.
Laveen Elementary School District No. 59, 5001 W. Dobbins Road.
Murphy Elementary School District No. 21, 3140 W. Buckeye Road.
Pendergast Elementary School District No. 92, 3802 N. 91st Avenue.
Phoenix Elementary School District No. 1, 1817 N. 7th Street.
Riverside Elementary School District No. 2, 1414 S. 51st Avenue.
Roosevelt Elementary School District No. 66, 6000 S. 7th Street.
Washington Elementary School District No. 6, 4650 W. Sweetwater Avenue.
Wilson Elementary School District No. 7, 3025 E. Fillmore Street.
Council Districts: 1, 3, 4, 5, 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.