Title
Transcription Services - Statewide Cooperative Contract ADSPO16-135947 (Ordinance S-43474)
Description
Request to authorize the City Manager, or his designee, to allow the use of the State of Arizona Cooperative Contract ADSPO16-135947 and enter into an agreement with Net Transcripts, Inc. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Police Department utilizes transcription services to obtain verbatim statements by investigators and all involved parties being interviewed. Transcription provides transparency and accuracy of information critical to an investigation. The transcriptions are included as part of the investigation material utilized by legal counsel representing the City at Civil Service and lawsuits filed against the City Disciplinary Review Boards and Use of Force Boards. If this process is conducted by administrative staff, it would take more than five times longer or more to complete, there is greater potential for errors, they would be unable to deliver within state-mandated time frames under public record law or legal counsel time frames, and it would cost more to have administrative staff conduct the process.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. Utilization of cooperative agreements allows the City to benefit from national government pricing and volume discounts. The State of Arizona contract covers transcription services statewide. The State of Arizona's contract was awarded on May 31, 2016. The local vendor is Net Transcripts, Inc.
Contract Term
The contract term shall begin on or about July 1, 2017 and end on June 30, 2022.
Financial Impact
The aggregate contract value will not exceed $11,490. Funds are available in the Police Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Police Department.