Title
Purchase of Medium- and Heavy-Duty Cab and Chassis Vehicles - Contract Recommendation (Ordinance S-45593)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Courtesy Chevrolet; Freightliner of Arizona, LLC; PFVT Motors, LLC dba Peoria Ford; Rush Truck Centers of Arizona, Inc.; and Don Sanderson Ford, Inc. to purchase medium and heavy-duty cab and chassis vehicles. The contracts will have an estimated total expenditure of $150,000,000 over the life of the contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department (PWD) is responsible for purchasing vehicles for all City departments. Every year, PWD prepares a list of City equipment due for replacement based on age, mileage, or a combination thereof. The contracts will allow PWD to purchase vehicles that are identified for replacement and additional vehicles to the fleet. The vehicles will be cab and chassis with a truck body to satisfy various City operational needs. The vehicles will include street sweepers, service body trucks, vacuum system vehicles, dump body vehicles, and other vehicles needed citywide by various departments. The vehicles will be used by various City departments including the Aviation, Parks and Recreation, Public Works, Street Transportation, and Water Services departments.
Procurement Information
Invitation for Bid 19-FSD-043 was conducted in accordance with Administrative Regulation 3.10. Five bids were received. All five bids were recommended for contract award based on the base model pricing of the vehicles. Because the bidders provided extensive lists for possible vehicle purchases, the following bidders are listed by vehicle manufacturer:
Chevrolet
Courtesy Chevrolet
Ford
PFVT Motors, LLC
Don Sanderson Ford, Inc.
Freightliner
Freightliner of Arizona, LLC
Peterbilt
Rush Truck Centers of Arizona, Inc.
Contract Term
The terms of the contracts are one year and will begin on or about May 15, 2019. The contracts will include four one-year options to extend the term that may be exercised at the discretion of the City Manager or his designee.
Financial Impact
The contracts will have a total estimated aggregate cost of $150,000,000 over the life of the contracts if all options to extend are exercised. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.