Title
Sports Uniforms and Promotional Items - Requirements Contract - IFB 19-055 (Ordinance S-45726)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Dumars Industries, LLC doing business as Explosion Sportswear and Image Sourcing; SP Designs & Manufacturing, Inc.; Balzic Enterprises, LLC doing business as M&J Trophies and Apparel; and Touchdown Sportswear & Promotions, LLC to purchase sports uniforms, awards and promotional items for the Parks and Recreation, Housing, and Human Services departments. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,065,000.
Report
Summary
These contracts will be used to provide a large variety of sports uniforms, trophies, awards, and promotional items to support community classes, exercises, sporting events and children's sports leagues provided by the Parks and Recreation Department, in various community centers which offer services for youth and seniors. These contracts will also provide promotional items for the Housing and Human Services departments to promote City services and programs at outreach events, including community connection fairs, open houses and neighborhood meetings.
Procurement Information
IFB 19-055 was conducted in accordance with Administrative Regulation 3.10. There were 11 offers received by the Procurement Division on March 22, 2019; however, three were deemed non-responsive for not complying with the solicitation requirements. The following are the recommended offerors that provide the lowest overall cost to the City:
Group I - Sports Uniforms and Clothing
Dumars Industries, LLC doing business as Explosion Sportswear and Image Sourcing - Primary Vendor
SP Designs & Manufacturing, Inc. - Secondary Vendor
Group II - Trophies and Awards
Balzic Enterprises, LLC doing business as M&J Trophies and Apparel
Group III - Miscellaneous Promotional Items
Touchdown Sportswear & Promotions, LLC
The Deputy Finance Director recommends that the offers from Dumars Industries, LLC doing business as Explosion Sportswear and Image Sourcing; SP Designs & Manufacturing, Inc.; Balzic Enterprises, LLC doing business as M&J Trophies and Apparel; and Touchdown Sportswear & Promotions, LLC be accepted as the lowest priced, responsive and responsible offers.
Contract Term
The five-year contract term will begin on or about June 15, 2019.
Financial Impact
The aggregate contract value will not exceed $1,065,000, with an estimated annual expenditure of $213,000. Funds are available in the departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich, Acting Deputy City Manager Toni Maccarone, Deputy City Manager Mario Paniagua, the Human Services, Parks and Recreation, and Housing departments.