Title
Purchase of Variable Torque Pump and Fan Frequency Drives - AVN IFB 17-011 (Ordinance S-43731)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mech-Line Services, LLC (Vendor No. 3007353), for the installation, repair, maintenance and replacement of ABB brand variable torque pump and fan frequency drives (VFD) in an amount not to exceed $1,500,000 for the Aviation and Phoenix Convention Center departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Aviation Department has more than 200 VFDs across the three City-owned airports. VFDs are special components of large heating, ventilation, and air conditioning (HVAC) systems which regulate and reduce energy consumption, allowing for energy use based on the actual cooling needs. The Aviation and Phoenix Convention Center departments must have a readily available contractor qualified to do factory-trained service work in emergency situations and for regular maintenance and equipment replacements.
Procurement Information
Solicitation AVN IFB 17-011 was conducted in accordance with Administrative Regulation 3.10. One bid was received on April 28, 2017, from Mech-Line Services, LLC. The offer was evaluated based on price, responsiveness, terms and conditions, and responsibility to provide the required goods and services. The offer from Mech-Line Services, LLC, is deemed to be fair and reasonable based on the market and previous contract pricing.
Contract Term
The initial contract term is for three years beginning on or about July 1, 2017, with two, one-year options to extend, which may be exercised by the City Manager or his designee.
Financial Impact
The total aggregate for the life of the contract is $1,500,000. The Aviation Department is requesting $1,250,000 total aggregate ($250,000 annually), and the Phoenix Convention Center Department is requesting $250,000 total aggregate ($50,000 annually). Funds are available in the Aviation and Phoenix Convention Center departments' budgets.
Location
The locations for this contract are Phoenix Sky Harbor International Airport, located at 3400 E. Sky Harbor Blvd., and surrounding airport properties; Deer Valley Airport, located at 702 W. Deer Valley Road; Goodyear Airport, located at 1658 S. Litchfield Road, Goodyear, Ariz.; and the Phoenix Convention Center, located at 100 N. Third St.
Department
Responsible Department
This item is submitted by Deputy City Manager Paul Blue and the Aviation and Phoenix Convention Center departments.