Title
Neighborhood Services Department Broadway Heritage Streetlights and North Central Streetlights Community Development Block Grant - Design-Bid-Build Services - ST85160021 (ND30070322) and ST87250010 (ND30010037) (Ordinance S-52266) - Districts 4 & 8
Description
Request to authorize the City Manager, or his designee, to accept BPG Designs, LLC as the lowest-priced, responsive and responsible bidder and to enter into an agreement with BPG Designs, LLC for Design-Bid-Build Services for the Neighborhood Services Department Broadway Heritage Streetlights and North Central Streetlights Community Development Block Grant project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $679,625.
Report
Summary
The purpose of this project is to provide all equipment, materials, transportation, managerial, administrative, and direct labor personnel to install 35 new streetlights and the replacement of three luminaires on existing poles at multiple locations within the Broadway Heritage neighborhood and 10 new streetlights at North Central neighborhood.
BPG Designs, LLC’s services include, but are not limited to:
- Trenching and surveying for installation of 25 37W LED Fixtures with photoelectric controls on existing mast arm.
- Installation of 10 68W LED Fixtures with photoelectric controls on 38 feet by 6 inch direct-bury poles, each with 6 foot mast arm.
- Removal of an existing luminaire and installation of three 68W LED fixtures with photoelectric controls on existing mast arms.
- Removal and salvage of streetlight poles, mast arms, and luminaires, as specified.
The selection was made using an Invitation for Bids procurement process set forth in Section 34-201 of the Arizona Revised Statutes. Two bids were received on June 24, 2025 and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements. A DBE goal has not been established for this project.
The Opinion of Probable Cost and the two lowest responsive, responsible bidders are listed below:
- Opinion of Probable Cost: $482,100
- BPG Designs, LLC $679,625
- AJP Electric, Inc.: $1,080,730
Although the bid exceeds the Engineer’s Opinion of Probable Cost by more than 10 percent, it has been determined the bid represents a fair and reasonable price for the required work scope. Additionally, the bid award amount is within the total budget for this project.
Contract Term
The term of the agreement is 300 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for BPG Designs, LLC will not exceed $679,625, including all subcontractor and reimbursable costs.
Funding is available in the Neighborhood Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Area Bounded by 31st Street to 24th Street, north of Roeser Road to south of East Illini Street.
Area bounded by 11th Avenue to 7th Avenue, south of Osborn Road to south of Indian School Road.
Council Districts: 4 and 8
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, Deputy City Manager Alan Stephenson, the Neighborhood Services Department and the City Engineer.