Title
Client Application Portal Use Contract - Amendment (Ordinance S-48754)
Description
Request to authorize the City Manager, or his designee, to amend Contract 155773 with Prefix Health Technologies, LLC (Prefix) to add additional spending authority up to $210,000 for a total contract value not to exceed $560,000 and extend the term up to an additional six months at the discretion of the City Manager, or his designee. Further request authorization to amend Contract 155773 to allow use of Prefix software to administer all Emergency Rental Assistance funds, in addition to the ERA 2.0 funds the City Council has already authorized to be administered with Prefix software. Further request to authorize the City Controller to disburse all funds related to this item. The additional funding will be provided through the U.S. Department of Treasury Emergency Rental Assistance (ERA) program pursuant to the Consolidated Appropriations Act of 2021. There is no impact to the General Fund. The term of the contract will be modified to include an option to extend up to six months at the discretion of the City Manager, or his designee.
Report
Summary
The City's current Emergency Rental Assistance (ERA) program provides financial relief to residents needing rent and utility assistance due to the COVID-19 pandemic. Funding for this program is granted through the U.S. Department of Treasury pursuant to the Consolidated Appropriations Act of 2021, enacted on Dec. 27, 2020 (ERA 1.0) and the American Rescue Plan Act, enacted on March 11, 2021 (ERA 2.0).
In January 2022, the City contracted for access to the Prefix online application portal to provide emergency rent and utility assistance to Phoenix residents using ERA 2.0 funding, available pursuant to the American Rescue Plan Act. This contract amendment will allow use of Prefix software to administer additional ERA funds, including reallocated ERA 1.0 funding, available pursuant to the Consolidated Appropriations Act of 2021, and to grant the City Manager, or his designee, authorization to extend the term of the contract up to six months, until June 30, 2023.
Contract Term
The term of this contract began on Jan. 18, 2022 and runs through June 30, 2022, with a six month option to extend through Dec. 31, 2022 at the discretion of the City Manager or his designee. If authorization is granted, this contract may be extended for one additional six-month period through June 30, 2023, based on continuous need and available funding at the discretion of the City Manager or his designee.
Financial Impact
Expenditures will not exceed $560,000 over the life of the contract. The additional funding will be provided through the U. S. Department of Treasury Emergency Rental Assistance (ERA) program pursuant to the Consolidated Appropriations Act of 2021. There is no impact to the General Fund.
Concurrence/Previous Council Action
On Dec. 15, 2021, the City Council approved Contract 155773 with Prefix Health Technologies, LLC which provided for the use of Prefix software to administer ERA 2.0 funds with Ordinance S-48204.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.