Title
Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades - Architectural Services Amendment - AV21000109 (Ordinance S-50048)
Description
Request to authorize the City Manager, or his designee, to execute an amendment to Agreement 157695 with BNP Associates, Inc. to provide additional Architectural Services that include design and construction administration and inspection services for the Phoenix Sky Harbor International Airport Terminal 4 Baggage Handling System Upgrades project. Further request to authorize execution of amendments to the Agreement, as necessary, within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in this amendment will not exceed $5 million.
Report
Summary
The purpose of the project is to modernize components of the Phoenix Sky Harbor International Airport Terminal 4 (T4) Baggage Handling System (BHS). This project is necessary because the BHS utilized by American Airlines and the international airline carriers in Terminal 4 is largely obsolete and operating on controls utilizing technology at end of life at more than 25 years old.
This amendment is necessary for the next phase of this multi-phased project to complete the BHS design package to 30 percent from the original programming and conceptual design for the modernization of T4 BHS - T4 North, T4 International, T4 Recheck, T4 Federal Inspection Station and T4 In-bound 1-7. This amendment will provide additional funds to the Agreement.
BNP Associates, Inc.'s services include, but are not limited to: compliance and peer review of baggage handling system completed by the contractor, including Transportation Security Administration submittals; replacing diverters, upgrading ControlNet to Ethernet/IP, upgrading of reporting servers, rewriting of Programmable Logic Controller code and upgrading/replacing Automatic Tag Readers and Baggage Measuring Arrays equipment; associated structural, electrical, mechanical, technology, and Fire/Life/Safety/Security components; civil work; pre-construction conference and construction coordination meetings; Requests for Information and submittal review/approvals; construction site visits and field reports; certification of progress payments; prepare construction progress reports; review contractor's requests and change orders and other work as required.
Contract Term
The term of the Agreement remains unchanged. Work scope identified and incorporated into the Agreement prior to the end of the term may be agreed to by the parties and work may extend past the termination of the Agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial Agreement for Architectural Services was approved for an amount not to exceed $1.5 million, including all subconsultant and reimbursable costs. This amendment will increase the Agreement by an additional $5 million, for a new total amount not to exceed $6.5 million, including all subconsultant and reimbursable costs.
Funding for this amendment is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to Agreement limits for all rendered Agreement services, which may extend past the Agreement termination.
Concurrence/Previous Council Action
The City Council approved Architectural Services Agreement 157695 (Ordinance S-49328) on Jan. 25, 2023.
Location
2485 E. Buckeye Road
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.