Title
Solid Waste and Recycling Collection and Transport Equipment with Related Equipment, Supplies and Accessories - Requirements Agreement - COOP 20-053 (Ordinance S-47593)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Anco Sanitation Systems, Inc., the authorized local vendor for Marathon Equipment Company, to purchase solid waste and recycling collection and transport equipment with related equipment, supplies, and accessories for the Aviation Department. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate agreement value will not exceed $300,000.
Report
Summary
The Aviation Department has 23 trash compactors and one baler located throughout Phoenix Sky Harbor International Airport. The majority of these compactors are between five to 10 years old and are in need of replacement. In addition, new balers will be needed for all loading docks throughout the airport campus. The new balers will assist in keeping the Aviation Department’s recycle diversion rate above the City’s goal of 40 percent. This agreement will give the Aviation Department the ability to purchase new and replacement trash compactors and balers on an as-needed basis and assist with the Department’s waste removal and recycling needs.
Marathon Equipment Company is the leading manufacturer and installer of waste handling and recycling equipment and provides one of the largest selections of trash compactors and vertical balers through its local dealer/distributor Anco Sanitation Systems, Inc.
The use of this cooperative agreement will provide the City national discounts on these products. Additionally, review of pricing and availability from registered small and local businesses indicates that this cooperative agreement offers the best value to the City.
Upon City Council approval of this item, a purchasing agreement(s) incorporating the City’s terms and conditions will be fully executed between the referenced vendor(s) and the City.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The agreement was awarded through competitive processes consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43.
A cooperative agreement was established by Sourcewell under solicitation number 041217-MEC. Agreement 041217-MEC between Marathon Equipment Company and Sourcewell includes terms that allow the City to enter into a linking agreement directly with the local dealer/distributor. Marathon Equipment Company directed the City to contract directly with Anco Sanitation Systems, Inc. to receive the pricing found in Agreement 041217-MEC. Anco Sanitation Systems, Inc. has agreed to be bound by the City’s terms and conditions and the terms of Agreement 041217-MEC.
The Deputy Finance Director recommends that the cooperative participating agreement with Anco Sanitation Systems, Inc. be accepted.
Contract Term
The five-year agreement term will begin on or about May 19, 2021.
Financial Impact
The aggregate agreement value will not exceed $300,000. Funding is available in the Aviation Department’s budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Aviation Department.