Title
Parks and Recreation Event-Related Services - PKS-RFQU-26-0119 - Request for Award (Ordinance S-52652) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into contracts with AMEC Records LLC, Arizona Bounce Around, Inc., AZ Paradise Bouncers LLC, Entertainment Solutions of Arizona, Inc., Luna Brinca Rentals LLC, Miss Mixx LLC, DBA Shuffle House Entertainment, Steve LeVine Entertainment LLC, and William Babin, to provide Parks and Recreation Event-Related Services for the Parks and Recreation Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $925,000.
Report
Summary
These contracts will provide Parks and Recreation Event-Related Services for events scheduled throughout the City. These services support seasonal public events across multiple City parks and facilities, which include, but are not limited to, the rental of rides, games, bounce houses, face painting, staging, live entertainment, and other various related services. These events are designed to provide safe, family-friendly recreation opportunities that promote community engagement and cultural enrichment for residents of all ages. The contracts are critical to the City as they ensure the safe, efficient, and professional execution of events that enhance community engagement, cultural programming, and public enjoyment.
Procurement Information
A Request for Qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a Qualified Vendor List.
Nine offerors submitted qualifications and eight were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers as a pass or fail based on the following minimum qualifications:
- Qualifications and Experience
- Content of Response
After reaching consensus, the evaluation committee recommends award to the following offerors:
• AMEC Records LLC
• Arizona Bounce Around, Inc.
• AZ Paradise Bouncers LLC
• Entertainment Solutions of Arizona, Inc.
• Luna Brinca Rentals LLC
• Miss Mixx LLC, DBA Shuffle House Entertainment
• Steve LeVine Entertainment LLC
• William Babin
Contract Term
The contracts will begin on or about April 1, 2026, for a five-year term with no options to extend.
Financial Impact
The aggregate value of the contracts will not exceed $925,000.
Funding is available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Cynthia Aguilar and the Parks and Recreation Department.