Title
Water Services Department Pavement Restoration Job Order Contract Program - Construction Administration and Inspection Support Services Amendment - 8423600000 (Ordinance S-48453)
Description
Request to authorize the City Manager, or his designee, to execute amendments to Agreements: 148972 with Consultant Engineering, Inc.; and 148973 with Tristar Engineering and Management, Inc. to provide additional Construction Administration and Inspection Services for the Water Services Department Pavement Restoration Job Order Contract Program. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional fee for services included in the amendments will not exceed $3,356,500 for Consultant Engineering, Inc. and $3,356,500 for Tristar Engineering and Management, Inc., for a total not to exceed $6,713,000.
Report
Summary
The purpose of this project is for the consultants to perform Construction Administration and Inspection (CA&I) services on an as-needed basis to support the Water Services Department (WSD) Pavement Restoration Job Order Contract (JOC) Program.
The amendments are necessary due to pavement inspection work exceeding the WSD's original expectations. In 2019, WSD began managing the Pavement Restoration project to ensure compliance with the City's amended Street Pavement Cut Ordinance. The additional funding for Consultant Engineering, Inc. (CEI) and Tristar Engineering and Management, Inc. (Tristar) is based on expected inspection requirements given the pavement restoration needs through the contract timeframe and will provide the continuity of services that is needed to support the Pavement Restoration JOC Program.
Contract Term
The contract term remains unchanged. The scope of work identified and incorporated into the agreements prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreements. No additional changes may be executed after the end of the term.
Financial Impact
- The initial agreements for CA&I services with CEI and Tristar were approved for an amount not-to-exceed $2.35 million each, including all subconsultant and reimbursable costs.
- An amendment for Tristar was approved for an amount not-to-exceed $587,000, for a new total amount not to exceed $2,937,000, including all subconsultants and reimbursable costs.
- These amendments will increase both agreements by an additional $3,356,500 each, for a new total amount not to exceed $5,706,500 for CEI and $6,293,500 for Tristar, including all subconsultant and reimbursable costs.
Funding for the amendments is available in the Water Services Department's Operating budget. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to agreement limits for all rendered services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved:
- Construction Administration and Inspection Services Agreement 148972 with CEI and 148973 with Tristar (Ordinance S-45230) on Dec. 12, 2018 and;
- Amendment to Agreement 148973 with Tristar (Ordinance S-47516) on May 5, 2021.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.