Title
Solid Waste Equipment Lubrication - Requirements Contract Recommendation - IFB 17-FSD-114 (Ordinance S-43831)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Lincoln Constructors, Inc. (3523568), Truck Repair Phoenix, LLC (3074167), and NAzEquipment (3523722) to provide lubrication services for solid waste refuse equipment for an amount not to exceed $2,200,000 over the life of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department requires lubrication services for refuse equipment, including side loaders, rear loaders and articulating loaders. Proper lubrication of refuse truck assemblies, in accordance with manufacturer specifications, prevents vehicle breakdown and failure of fittings and bearings and is vital to achieving the full useful life of the equipment. More than 320 refuse vehicles are serviced each week: unit arms are lubricated twice per week, and bodies once per week.
Procurement Information
Invitation for Bid (IFB) 17-FSD-114 was conducted in accordance with Administrative Regulation 3.10. Three bids were received on May 17, 2017. The bids were evaluated based on responsiveness and lowest bid. All three vendors have been recommended for award to ensure that the refuse equipment receives lubrication in accordance with manufacturers' specifications.
Contract Term
The term of each contract will begin on or about Sept. 1, 2017, and end on Aug. 30, 2018. Each contract will include an option to extend the term up to four years, in increments of up to one year, which may be exercised by the City Manager or his designee.
Financial Impact
The aggregate value of the contracts will not exceed $2,200,000, with an estimated annual expenditure of $440,000. Funds are available in the Public Works department budget.
...Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.