Title
Programmable Logic Controllers and Parts Contract - IFB-2425-WPC-638 Request for Award (Ordinance S-51658) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Summit Electric Supply Co., Inc., to provide Programmable Logic Controllers parts, software, training, support and maintenance services for the Water Services Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $4,000,000.
Report
Summary
The agreement will allow the Water Services Department (WSD) to procure Programmable Logic Controllers (PLC), associated parts, software maintenance and support, training, posture assessments, consultations, and industry certifications. These automated and highly complex systems allow WSD to meet regulatory performance requirements and comply with federal, state and county regulations and reporting requirements.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
The recommendation was made using an Invitation for Bid procurement process in accordance with City of Phoenix Administrative Regulation 3.10.
The vendors submitted bids which are listed below and both were found to be responsive and responsible. Following an evaluation based on price, the procurement officer recommends award to the following vendor:
Selected Bidder: Summit Electric Supply Co., Inc.
Additional Bidder: Graybar Electric Company, Inc.
Contract Term
The contract will begin on or about March 1, 2025, for a five-year term with two one-year options to extend, for an aggregate seven year contract term.
Financial Impact
The aggregate contract value will not exceed $4,000,000.
Funding is available in the Water Services Department Operating Budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.