Title
Future Permits and Compliance Requirements Contract - RFA 2425-WPC-656 Request for Award (Ordinance S-51528) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with NJB Soft, LLC to provide software services related to the Water Services Department's Permit and Compliance System. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $1,581,216.
Report
Summary
This contract will provide the Water Services Department with software designed for environmental permit compliance management to support permit lifecycle management activities, reduce internal labor, and increase efficiencies for scheduling tasks, analyzing data, and monitoring required compliance reporting and permit renewals.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. NJB Soft SAMS is proprietary software to NJB Soft, LLC. It will provide an out-of-the-box solution that can be installed quickly with minimal configuration.
Contract Term
The contract will begin on or about January 1, 2025, for a five-year term with two one-year options to extend.
Financial Impact
The aggregate contract value for will not exceed $1,581,216 for the seven-year aggregate term.
Funding is available in the Water Services Department's Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.