Title
Pavement Marking Tape - Requirements Contract - IFB 19-069 (Ordinance S-45289)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with 3M Company to purchase pavement marking tape, symbols and legends for the Street Transportation Department. The aggregate contract amount will not exceed $750,000 over five years. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Retro-reflective, preformed and patterned marking tape is utilized by the Signing and Striping Section of the Street Transportation Department for pavement marking activities which comply with the Manual on Uniform Traffic Control Devices for Streets and Highways standards within the City of Phoenix right-of-way. Pavement marking activities include lane lines, preformed words and symbols, edge lines, etc., used for guiding the traveling public within the right-of-way.
Procurement Information
IFB 19-069 was conducted in accordance with Administrative Regulation 3.10. There were two offers received by the Procurement Division on Nov. 9, 2018. Following are the lowest-priced offers received:
3M Company: $326,800
Brite-Line Technologies, LLC: $710,781.25
The Deputy Finance Director recommends that the offer from 3M Company be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
The five-year contract term will begin on or about Jan. 10, 2019.
Financial Impact
The aggregate contract value will not exceed $750,000 over five years, with an estimated annual expenditure of $150,000. The offers included pricing for all the types of pavement marking tape that may be used by the Street Transportation Department. Staff does not expect to use all the marking tape items included in the offer, and will only order what is needed throughout the year. The estimated annual expenditure of $150,000 is based on four years of purchasing history. Funds are available in the Street Transportation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Street Transportation and Finance departments.