Title
Extend Contracts for Fire Station Alerting System Services and Equipment with U.S. Digital Designs, Inc. (Ordinance S-48132)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures and to extend contracts 144392 and 144152 with U.S. Digital Designs, Inc. (USDD) for station alerting system services and equipment for the Fire Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $2,440,000.
Report
Summary
The Phoenix Fire Department (PFD) is currently under contract with USDD to provide maintenance and service for the proprietary software and equipment (station alerting system) that is used at all Phoenix and regional fire stations to alert crews of an incoming emergency. Fire station alerting equipment, refers to the equipment in fire stations that notifies firefighters on shift that they are being dispatched on an emergency call. This equipment is installed in all Phoenix fire stations and all Valley fire stations participating in the regional CAD system. The equipment and maintenance is proprietary. In addition, the USDD alerting system has an interface with the current Northrup Grumman CAD system and the Motorola radio system. This combination of services, components and interfaces is used to facilitate seamless dispatching for first responders around the valley.
The current contracts are scheduled to expire on Dec. 8, 2021. While PFD is in process of finalizing two new contracts, extensions are necessary to ensure services are not interrupted prior to contract finalization.
Contract Term
Upon approval, the contract term for contracts 144392 and 144152 will be extended for up to 12 months, on a month-to-month basis, through Dec. 8, 2022.
Financial Impact
Upon approval of the $2,440,000 in additional funds, the revised aggregate value of the two contracts will not exceed $14,190,000. Funds are available in the Fire Department's budget.
Concurrence/Previous Council Action
These contracts were originally approved by City Council on Nov. 18, 2015.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.