Title
Aviation Department Sustainability On-Call Consulting Services for Fiscal Years 2023-28 (Ordinance S-49743)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the five consultants listed below to provide Sustainability On-Call Consulting services for Fiscal Years 2023-28 for the Aviation Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $3 million aggregate.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The Aviation Department is committed to actively supporting city and industry sustainability efforts by ensuring Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport and Phoenix Goodyear Airport are Future Friendly and enhance the communities we serve. The services provided under these contracts will leverage the technical expertise necessary for Aviation to support the City in achieving goals, such as 100 percent Renewable Energy by 2030, Net Zero Carbon by 2040 and Zero Waste by 2050.
The On-Call consultants will be responsible for providing On-Call Sustainability Consulting services that include, but are not limited to: supporting the Department's projects and initiatives regarding Net Zero Carbon Roadmap; Planning and Policy; Waste Reduction and Recycling; Water Conservation and Efficiency; Technical Reviews, Reporting, and Recommendations; Outreach and Education; and Grants and Funding.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Ten firms submitted proposals and are listed below.
Selected Firms
Rank 1: C & S Engineers, Inc.
Rank 2: Gresham Smith
Rank 3: Mead & Hunt, Inc.
Rank 4: AECOM Technical Services, Inc.
Rank 5: Stantec Consulting Services, Inc.
Additional Proposers
Rank 6: Cumming Management Group, Inc.
Rank 7: McKinstry Essention, LLC
Rank 8: Affiliated Engineers, Inc.
Rank 9: GLUMAC, Inc.
Rank 10: Blue Strike Environmental, Inc.
Contract Term
The term of each agreement is up to five years, or up to an aggregate of $3 million for all five contracts, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for the On-Call consultants will not exceed an aggregate of $3 million, including all subconsultant and reimbursable costs.
Funding is available in the Aviation Department’s Operating budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Phoenix Sky Harbor International Airport: 2485 E. Buckeye Road
Phoenix Deer Valley Airport: 702 W. Deer Valley Road
Phoenix Goodyear Airport: 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Alan Stephenson, the Aviation Department and the City Engineer.