Title
Tennant Equipment and Machinery Maintenance Contract - RFA 24-0050 - Request for Award (Ordinance S-50286)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Tennant Sales and Service Company to provide maintenance, repair and purchase of Tennant brand custodial equipment for the Phoenix Convention Center Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $535,000.
Report
Summary
This contract will provide the necessary labor, parts, supplies, and equipment needed to maintain, repair, inspect, and clean Tennant custodial equipment. The equipment includes sweepers, scrubbers, and carpet extractors and is necessary to ensure that Tennant equipment performs at optimal levels to maintain the cleanliness of the facilities and to allow work to be completed in an efficient manner.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The Tennant Sales and Service Company is the only authorized service provider certified to maintain and repair Tennant brand products and machinery.
Contract Term
The contract will begin on or about Dec. 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $535,000 for the five-year aggregate term.
Funding is available in the Phoenix Convention Center Department Operating and Capital Outlay budgets.
Location
Phoenix Convention Center
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager John Chan and the Phoenix Convention Center Department.