Title
Information Technology Solutions and Services Contract - COOP 23-033 - Request for Award (Ordinance S-50303)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with CDW, LLC, dba CDW Government, LLC, and SHI International Corp., to provide information technology services and solutions for Citywide use. Further request an exception to the indemnity and assumption of liability provisions of Phoenix City Code section 42-18. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $35,000,000.
Report
Summary
These contracts will provide comprehensive product offerings for technology equipment and services to support operations Citywide. Equipment needs include desktops, notebooks, servers, software, and peripherals, as well as professional services such as analysis, design, installation, and technical support. The range of products and services from these contracts provide a wide variety of technology needs for all City departments.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo due to special circumstances, being that there is no alternative competition. Finance staff worked with the Information Technology Services Department to review various cooperative contracts. The review demonstrated that the Omnia Partners Cooperative Agreement with the City of Mesa was the most favorable, as it included the best discounts on key products that the City will be purchasing and provided the most comprehensive list of options.
Contract Term
The contracts will commence on or about Nov. 1, 2023, and expire on the expiration date of the Master Agreement, Feb. 28, 2025, with a one-year option to extend.
Financial Impact
The aggregate contract value will not exceed $35,000,000 for the aggregate term.
Funding is available in Citywide department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.