Title
Zone 3D and 4A Improvements Program: Remote Facilities Booster Pump Stations - Engineering Services - WS85100046, WS85110005 and WS85100053 (Ordinance S-45174)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with HDR Engineering, Inc. (HDR) and Entellus, Inc. (Entellus) to provide Engineering Services that include design and construction administration and inspection (CA&I) services for the Zone 3D and 4A Improvements Program: Remote Facilities Booster Pump Stations (BPS) project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $7.2 million for HDR and $5.6 million for Entellus, for a total value of $12.8 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is for the City of Phoenix to treat Colorado River water at the Union Hills and Lake Pleasant Water Treatment Plants (WTPs), which supply water to north Phoenix. The Water Services Department determined that the areas served by these two WTPs could be impacted should Colorado River water restrictions occur and that several major upgrades to the water system are necessary to avoid this outcome. The improvements will ensure reliable water transmission from the 24th Street WTP and Deer Valley WTP to north Phoenix.
The Zone 3D and 4A Improvements Program is broken into the following packages and segments:
WTP BPSs
- Package 1: 60 Million Gallons per Day (MGD) BPS and Pressure Reducing Valve (PRV) Station at 24th Street WTP.
- Package 2: Three WTP BPSs, between 40 and 65 MGD each, and a 20 MGD PRV Station at Deer Valley WTP.
Remote Facilities BPSs
- Package 3: 60 MGD BPS and PRV Station at Central Avenue and Deer Valley Road.
- Package 4: 60 MGD BPS at 32nd Street and Bell Road.
Water Transmission Mains
- Segment 1: Large water transmission mains from 24th Street WTP to 32nd Street and Shea Boulevard.
- Segment 2: Large water transmission mains from 32nd Street and Shea Boulevard to 32nd Street and Bell Road.
- Segment 3: Large water transmission mains along 35th Avenue from Thunderbird Road to Grovers Avenue.
HDR's and Entellus' services include, but are not limited to: performing design work; coordinating potholing; attending meetings; conducting workshops; reviewing Guaranteed Maximum Price (GMP) proposals, project schedules, construction bid price and subcontractor selection plans; and providing land survey, surge analysis, and site geotechnical investigation services, as needed.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Six firms submitted proposals and are listed below.
One procurement for Engineering Services was conducted for two packages: Package 3 and Package 4. HDR and Entellus ranked first and second, respectively, for the procurement. It was mutually agreed that HDR would be selected for Package 3 and Entellus would be selected for Package 4.
Selected Firms
Rank 1: HDR Engineering, Inc.
Rank 2: Entellus, Inc.
Additional Proposers
Rank 3: Stantec Consulting Services, Inc.
Rank 4: Wilson Engineering, LLC
Rank 5: Hazen and Sawyer
Rank 6: Kimley-Horn and Associates, Inc.
Contract Term
The term of each agreement is 1,611 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into either agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for HDR will not exceed $7.2 million, including all subconsultant and reimbursable costs and the agreement value for Entellus will not exceed $5.6 million, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $12.8 million.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Package 3
Central Avenue and Deer Valley Road
Council District: 1
Package 4
32nd Street and Bell Road
Council District: 2
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.