Title
Solid Waste Equipment Washing Services - Requirements Contract - IFB 23-SW-043 (Ordinance S-49473)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Fleetwash, Inc., to provide mobile washing services on solid waste collection vehicles and equipment. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the agreement will not exceed $778,785.
Report
Summary
The Public Works Department is responsible for cleaning collection vehicles and equipment. Public Works must comply with the Maricopa County Environmental Health Code Chapter II, Section 5, which requires vehicles used for the collection and transportation of refuse to be cleaned frequently. This agreement will provide on-site washing services to over 400 vehicles and equipment that are utilized for the collection and transportation of refuse.
Procurement Information
Invitation for Bid 23-SW-043 was conducted in accordance with Administrative Regulation 3.10. Four offers were received by the Public Works Department Procurement Services Division on Jan. 11, 2023. The offers were evaluated based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required services. The offer submitted by Fleetwash, Inc. was deemed fair and reasonable.
Group 1 - Solid Waste Field Services
Fleetwash, Inc.: $25,392.70 bid total;
CD Phoenix, LLC dba DetailXperts: $74,525.00 bid total;
Southlands Engineering, LLC: $522,337.03 bid total
Group 2 - Solid Waste Customer Engagement Services
Extreme Steam Clean, LLC: $29,600.00 bid total;
Fleetwash, Inc.: $4,497.60 bid total;
CD Phoenix, LLC dba DetailXperts: $13,200.00 bid total;
Southlands Engineering, LLC: $86,046.40 bid total
Contract Term
The one-year term of the contract will begin on or about April 1, 2023. The contract will include four one-year options to extend the term, for a total contract term of up to five years if all options are exercised.
Financial Impact
The value of the agreement, including all option years is $778,785, including all applicable taxes, with and estimated annual expenditure of $155,757.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.