Title
Quick Search Background Screening Services (Ordinance S-44123)
Description
Request to authorize the City Manager, or his designee, to add the Neighborhood Services Department (NSD) and Public Works Department (PWD) to the Water Services Department's (WSD) contract with Quick Search, LLC, for background screening services.
Report
Summary
NSD and PWD received notice that their source for background screening services will no longer be viable. The short notice of discontinuation of services does not afford sufficient time to re-solicit these services without negatively impacting the business operations of the two departments. In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a special circumstance determination to allow these departments use of the existing WSD contract with Quick Search, LLC, for these critical services.
Procurement Information
The WSD contract expires June 30, 2018. Although the scope of work is specific to support WSD background screening needs, in an effort to support the security of these additional departments, the contract scope will be amended to allow immediate use of these services by NSD and PWD. Furthermore, the City is currently preparing a new citywide, multi-year solicitation for these services with award expected in 2018.
Contract Term
The three-year contract commenced on July 1, 2013, with two one-year options to extend for a total of five years. This is the second of the two, one-year options.
Concurrence/Previous Council Action
City Council approved contract 136301 on June 5, 2013, with a performance period that began July 1, 2013.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, and the Water Services, Public Works, and Neighborhood Services departments.