Title
***ITEM CORRECTED (SEE ATTACHED MEMO)*** Mobile Computing Solutions - COOP 23-075 - Request for Award (Ordinance S-49985)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Panasonic North America Connect to provide mobile computing solutions, through their authorized resellers Mobile Concepts Technology (MCT) and Route 1, for Citywide departments. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $27,058,000.
Report
Summary
This contract will provide Panasonic toughbooks, tablets, accessories and services for Citywide departments. The devices are used as public safety measures to help employees collect, organize and transfer data faster, more efficiently and in real-time. These devices are the industry standard to be used for field work, work orders, and asset management because they can easily withstand repetitive docking and undocking. The device allows police officers to run license plates, scan fingerprints, and check records carside, so they never leave a subject unattended. In addition, the devices allow first responders to see addresses, hazard information, and sensitive information.
Panasonic devices are durable and can withstand rigorous movement, including drops, spills, dirt, intense shock and vibration, and have the ability to handle Arizona's extreme temperatures. The City saves money in longer replacement cycles, and experiences efficiency gains from less downtime associated with device failure.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved determination memo based on special circumstances, being no alternative competition. The Finance Department has researched other mobile computing solution cooperative contracts to find an alternative contract option. The Omnia Partners contract with Panasonic North America Connect and their authorized resellers provides the best volume discount, which equates to better pricing for the City. In addition, it best aligns with the City's needs. The contract was awarded consistent with the City's procurement processes.
Contract Term
The contract will begin on or about July 1, 2023, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value for will not exceed $27,058,000 for the five-year aggregate term. Funding is available in various department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.