File #: 24-1258   
Type: Ordinance-S Status: Adopted
Meeting Body: City Council Formal Meeting
On agenda: 6/26/2024 Final action: 6/26/2024
Title: AV Equipment and Services - ADSPO17-00007302 - Amendment (Ordinance S-51070)
District: Citywide

Title

AV Equipment and Services - ADSPO17-00007302 - Amendment (Ordinance S-51070)

 

Description

Request to authorize the City Manager, or his designee, to execute amendments to Contracts 147007 with Commercial Computer Services, Inc., dba CCS Presentation Systems; 147008 with Inter Technologies Corporation; 147009 with Bluum USA, Inc.; 147010 with RTS Solutionz, Inc., dba Solutionz; 147011 with Level 3 Audio Visual, LLC; 147438 with Ford Audio-Video Systems, LLC; and 155410 with IES Communications, LLC, to extend the contract terms and allow additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $4,000,000.

 

Report

Summary

These Citywide contracts will provide the City with a broad range of audio video equipment and related services. The associated contractors provide essential services and equipment for the Emergency Operations Center, Police Headquarters, 911 Operations, PHXTV, Know99, Phoenix Center for the Arts Theater, City Council Assembly Rooms and Council Chambers, as well as direct engineering support such as analysis, design, and configuration of existing systems. The main users of these contracts include the Convention Center, Municipal Court, Water Services, Fire, Public Transit, Aviation, Library, Parks and Recreation, Police, Human Resources, Public Works, and Human Services departments. The extension of these contracts and additional funds are needed to continue essential department operations. The extension period will provide estimated expenditures of $2,000,000 for all City departments. Additionally, specific project expenditures of $1,500,000 for the Police Headquarters and $500,000 to renew a theater for Phoenix Center for the Arts.

 

Contract Term

Upon approval the contract will be extended through Aug. 11, 2025.

 

Financial Impact

Upon approval of $4,000,000 in additional funds, the revised aggregate value of these contracts will not exceed $14,730,000. Funds are available in various department budgets.

 

Concurrence/Previous Council Action

The City Council previously reviewed this request:

  • AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-44246) on Jan. 24, 2018.
  • AV Equipment and Services Contract 147010 (Ordinance S-45757) on June 5, 2019.
  • AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438 (Ordinance S-46260) on Dec. 18, 2019.
  • AV Equipment and Services Contract 155410 (Ordinance S-47907) on Sept. 8, 2021.
  • AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-49132) on Nov. 2, 2022.
  • AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-49521) on March 22, 2023.
  • AV Equipment and Services Contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-49972) on June 28, 2023.

 

Department

Responsible Department

This item is submitted by City Manager Jeffrey Barton and the Finance Department.